MC Number Transfer:

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Can I Sell My MC Number?

If you’re considering selling your MC #, you’re not alone. Many trucking company owners explore the option of selling their operating authority to a new owner. Whether you’re retiring, changing your business focus, or for any other reason, it’s possible to sell your MC number to another interested party. However, this process involves several steps and requirements that must be followed meticulously. In this guide, we’ll delve into the details of MC number transfers and provide you with the essential information you need to know.

How Do I Tell the FMCSA About an Operating Authority Transfer?

Transferring your MC starts with notifying the Federal Motor Carrier Safety Administration (FMCSA) about the change in ownership. This step is crucial as it ensures that the new owner can legally operate under your MC number and that you are no longer responsible for the authority. The FMCSA closely monitors these transfers to maintain regulatory compliance within the trucking industry. To initiate the handover process, you’ll need to provide specific details to the FMCSA. Let’s explore the key information required from both the seller (you) and the buyer in the MC number handover process.

Information Needed from the Seller and Buyer to Transfer Operating Authority.

To facilitate a smooth MC transition, both parties involved must provide specific information to the FMCSA. Here’s what’s needed:

From the Seller:

Name and Address
The seller must provide their legal name and the address associated with their MC.

US DOT Number
The seller’s US Department of Transportation (DOT) number is essential for identification.

MC Number
The MC number being transferred, along with the associated USDOT number, must be clearly stated.

Reason for Transfer
You’ll need to specify the reason for the transition, whether it’s due to retirement, business closure, or any other circumstance.

Effective Date
Clearly indicate the date when the transferring should take effect.

From the Buyer:

Legal Entity
The buyer must specify their legal entity, such as an LLC, corporation, or sole proprietorship.

Name and Address
Provide the buyer’s legal name and physical address.

US DOT Number
Include the buyer’s US DOT number.

MC Number
Clearly state the MC number to be acquired.

Effective Date
Specify when the transferring of the MC number should take effect.

Both the seller and buyer must sign and date the application.

The Transfer Process

Once the necessary information is collected from both parties, the process can commence. Here are the key steps involved:


The seller (current MC number holder) must inform the FMCSA of their intent to hand over the MC number. This notification can be submitted online through the FMCSA’s Unified Registration System (URS).


The buyer (party acquiring the MC number) must complete and submit the appropriate application forms to the FMCSA. These forms can also be found on the URS website.

Review and Approval

The FMCSA will review the application and supporting documents from both parties. The agency may contact you for additional information or clarification if needed.


Once the FMCSA approves the operation, they will issue a confirmation letter to both the seller and buyer. This letter serves as proof of the successful MC number transition.

Update Insurance

The buyer should ensure that their insurance provider is aware of the changes to the MC number and has updated the insurance policy accordingly.

It’s crucial to follow these steps diligently to ensure a seamless MC number transition. Keep in mind that the FMCSA may take some time to process it, so plan accordingly.

Submitting Your Transfer of Authority

Submitting the change of authority for your MC number is a critical step in the process. Here’s how to do it:

Online Submission

The preferred method is through the Federal Motor Carrier Safety Administration’s (FMCSA) Unified Registration System (URS) website. You can create an account, log in, and follow the prompts to complete the application.

Paper Forms

If you prefer to submit a paper application, you can download the necessary forms from the FMCSA website. Fill out the forms accurately and submit them by mail to the address provided on the forms.


Be prepared to pay the necessary filing fees when submitting your application. The FMCSA accepts electronic payment methods, credit cards, and checks.

After the FMCSA Receives Your Transfer Information

Once the FMCSA receives your application, they will initiate a thorough review process. Here’s what you can expect:

Review Period

The FMCSA will review the application, along with all supporting documentation. This review ensures that all necessary information is accurate and complete.


During the review process, the FMCSA may contact both the seller and the buyer for additional information or clarification if needed. Promptly respond to any requests to avoid delays.

Approval Confirmation

Upon successful review and approval, the FMCSA will issue a confirmation letter. This letter serves as evidence that the MC number transition has been approved.

Financial Responsibility

Financial responsibility is a crucial aspect of the MC number exchange process. Both the seller and the buyer must ensure that all financial responsibilities are met:

  • Insurance Coverage
    The buyer (new MC holder) should update their insurance provider about the situation. Ensure that the insurance coverage is accurate and meets the FMCSA’s requirements.
  • Liabilities
    The seller must settle any outstanding liabilities, such as fines or fees, related to the MC number being transferred. Failure to do so can result in complications during the process.
  • Filing Fees
    Both parties should be prepared to cover the filing fees associated with the process. These fees help facilitate the administrative process.

Work with Us to Meet Your Financial Responsibility Obligations

At TruckStaff Solutions, we understand the intricacies of MC number transfers and the importance of meeting financial responsibility obligations throughout the process. Our team is dedicated to assisting both sellers and buyers in streamlining it.

Here’s how we can help:

Financial Assessment

We can assess your financial situation to ensure you’re well-prepared for this process. Our experts will guide you on settling any outstanding liabilities and understanding the financial implications.

Insurance Expertise

Navigating insurance requirements is essential. We work closely with reputable insurance providers to help buyers secure the right coverage and assist sellers in updating their insurance records.

Documentation Support

Our team can assist in preparing the necessary documentation for a smooth transition. From completing forms to ensuring all financial records are in order, we’ve got you covered.

Filing Assistance

We’ll help you file the application accurately and promptly. Our experience with the FMCSA’s requirements ensures that your submission meets all necessary criteria.


Here are some common questions about MC number transfers:

Yes, MC numbers can be sold to another entity. However, there are specific steps and requirements that must be followed.

The timeline can vary based on several factors, including the completeness of documentation and the FMCSA’s processing times. On average, the process can take several weeks to a few months.

While it’s possible to complete an MC handover independently, working with a consulting agency like TruckStaff Solutions can simplify the process, reduce errors, and ensure compliance with all regulations.

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